Accepting AB 60 Licenses for Form I-9 Purposes

By: Susannah L. Ashton

The Federal Immigration Nationality Act and Form I-9 Requirements    

The Immigration Nationality Act (INA) makes it illegal for employers to knowingly hire persons who are not legally present in the United States. Employers who do so are subject to fines and possible imprisonment.     

In order to ensure that all employees are legally present in the United States, and thus eligible for employment, they are required to submit a Form I-9 to verify their identity and authorization for employment. When submitting such form, employees are required to provide either one document from List A (e.g., passport) or 2 documents: a List B verifying identity (e.g., driver’s license) and a List C verifying employment eligibility (e.g., social security card). If an employee is unable to provide both a List B and a List C document, he or she is not considered eligible to work in the United States.

California AB 60 Licenses    

On January 1, 2015, the California Department of Motor Vehicles began issuing a new type of driver’s license to applicants who cannot submit satisfactory proof of legal presence in the United States, but who otherwise meet all qualifications for the issuance of a driver’s license. Such a license, termed an “AB 60” driver’s license contains a mark stating “Not for Federal Identification.” This designation means that an AB 60 License is not compliant with the REAL ID Act in some way. However, the REAL ID Act states that this designation should not raise inferences or assumptions regarding an individual’s citizenship or immigration status, and further, State law precludes discrimination against a person holding an AB 60 License.

United States Guidance on AB 60 Licenses as Acceptable List B Documents    

On May 19, 2015, the United States Citizenship and Immigration Services (USCIS) recently issued guidance on the applicability of AB 60 Licenses for Form I-9 purposes. On June 4, 2015, various grower associations and legal representatives in the field, along with The Saqui Law Group, issued an Industry Announcement providing guidance to employers in handling AB 60 Licenses.

Q: Is a state-issued license with the notation “NOT ACCEPTABLE FOR OFFICIAL FEDERAL PURPOSES,” such as the AB 60 License, an acceptable Form I-9 List B document?

A: An AB 60 Driver’s License with the words “FEDERAL LIMITS APPLY” or “NOT ACCEPTABLE FOR OFFICIAL FEDERAL PURPOSES” is an acceptable List B document for identification purposes if:

• It contains a photograph or other identifying information such as name, DOB, sex, height,
color of eyes, address


• Employers must also examine a List C document establishing employment authorization.

Q: What is a “knowing hire” violation?    

A: An employer who has knowingly hired unauthorized workers is subject to monetary penalties of up to $16,000 per violation.        

A “knowing hire” violation can be based on actual or constructive knowledge of an employee’s unauthorized status. Constructive notice means that an individual knew, or should have known, of a specific fact.

Q: Does acceptance of an AB 60 License constitute a “knowing hire violation”?    

A: Acceptance of an AB 60 License does not, in and of itself, support a conclusion that an employer had knowledge of an employee’s unauthorized status.        

Whether an employer is considered to have actual or constructive knowledge that an employee lacks employment authorization is determined on a case-by-case basis and depends upon all of the facts and variables specific to the individual case.        

The omission from the USCIS’ guidance of any statement that an employer must take any affirmative steps other than accept such a license as a List B identity document in the Form I-9 process indicates the federal government does not expect an employer to inquire into why an employee claiming employment eligibility has such a license.        

However, inquiry notice arises when an employer would have obtained actual knowledge had he or she taken reasonable steps to resolve any apparent discrepancy between an employee’s List B identity document and List C employment authorization document.

Q: Can an employer refuse to accept an AB 60 License or ask for a different form of documentation?    

A: No. Employers must accept an AB 60 License since it satisfies Form I-9 requirements. Only documents that do not appear to be genuine or relate to the specific employee may be rejected. Failure to accept an AB 60 License may constitute illegal discrimination under the INA.

Q: If an existing employee presents an AB 60 License that bears identifying information that is different than what currently appears on their Form I-9, must an employer alter the information on Form I-9 to comport with the information on the AB 60 License?    

A: While such a request may seem innocuous, it actually does three things: (1) puts the employer on notice that the current Form I-9 information was falsely given; (2) imports actual knowledge to the employer that the AB 60 License was obtained because of the employee’s “illegal” status, thus removing all grey areas; and (3) requires the employer violate federal law.

Unfortunately, the USCIS did not provided guidance on this matter. Thus, if this event arises, employers should primarily agree to change any necessary information as long as the employee can provide the requisite secondary forms of documentation required by Form I-9. However, it is likely that this scenario removes the grey areas and puts the employer on constructive notice that the employee is not legally authorized to work in the US. The employer thus risks violating federal law by continuing to employ such person.
Counsel to Management:

In light of USCIS’s guidance and Industry Announcement, if an employer is given an AB 60 License as a List B document, they should comply with the following: 
• Employers must accept AB 60 Licenses as List B documents. 
• Employers should not accept photocopies or duplicates for Form I-9 purposes, but only original documents. 
• Employers must also examine a List C  document establishing employment authorization. 
• If an employer has any reason to doubt the veracity of a List B or List C document, that employer
must take reasonable, affirmative steps to resolve any potential discrepancy.

Welcome to WAPA

Governor Signs Ag Overtime Bill

Ignoring the pleas of real farmworkers and the agricultural industry, Governor Edmund G. Brown Jr. today signed AB 1066, the ag overtime legislation. This means that California will have the most stringent trigger of any state in the country for overtime for farmworkers, with 45 states having no overtime protection at all. The Governor signed this bill, supposedly to bring “equality to all workers”, yet taxi cab drivers, commercial fishermen, car salesmen, student nurses, computer programmers, and carnival workers all work without any overtime provisions whatsoever. The Governor signed this ag overtime bill in the same year that minimum wage legislation was also passed that will take California to the highest minimum wage as well as legislation forcing California to adopt additional greenhouse gas regulations for businesses in California. California is the only state in the country subject to such regulations. Today’s signing occurred despite numerous requests by the agricultural industry to meet with the Governor to discuss our concerns. The message is clear. California simply doesn’t care. These provisions will be phased in over the next few years ending with the overtime provisions to be triggered at 8 hours per day and 40 hours per week.

In the Beginning As folks transitioned out of cotton and into tree nuts, the industry recognized the need to have active and effective representation at the local, state and national levels. Having enjoyed such effective representation over the years from the California Cotton Ginners and Growers Associations, these folks yearned for the same representation in the tree nut processing industry. Issues such as air quality, food safety, labor, taxes, employee safety, and environmental concerns are at the forefront, and there is a significant need for an aggressive and dynamic Association to lead the industry into the next decade and beyond. In recognition of this, the Western Agricultural Processors Association was created in 2009. The Western Agricultural Processors Association (WAPA) shares staff and office space with the California Cotton Ginners and Growers Associations taking advantage of a unique and opportunistic situation. WAPA is a voluntary dues organization with four shared staff and one dedicated staff person. Regulatory, legislative and legal issues fall under the purview of this new organization for the tree nut processing industry, which includes almonds, pecans, pistachios and walnuts. From air quality permits to conditional use permits, from regulatory hearings on greenhouse gases to federal legislation on food safety, and from OSHA violations to assisting members on hazardous materials business plans, no issue is too small or too large for WAPA. WAPA has assembled one of the best and most capable staffs in the industry, and the results are already starting to show Membership The Western Agricultural Processors Association represents facilities involved in the processing of almonds, pecans, pistachios and walnuts.Membership in the Association is classified as Regular memberships are limited to almond hullers or processors, pecan and pistachio processors, and walnut dehydrators and processors. Associate memberships are limited to any individual or business entity which is not engaged in agricultural processing, but which provides products or services directly related to the agricultural processing industry. WAPA Associate members include, but are not limited to, commodity brokers, accounting firms, and insurance brokers. Organization The Western Agricultural Processors Association is governed by a Board of Directors, elected by its membership.The Board consists of up to 15 members from throughout the state, and throughout the industry.The Board meets on a quarterly basis and conducts an Annual Meeting in the spring of each year.WAPA, in conjunction with the California Cotton Ginners and Growers Associations, conducts a special training school for its members focused on safety.In combination with the school, the Association holds a Labor Management Seminar for all of the managers. Consulting Services In researching and considering the concept of forming a new organization, the Boards of Directors for the California Cotton Ginners and Growers Associations instructed staff to perform some of the work on a consulting basis first. The point was to determine the workload from consulting and to determine if there was sufficient interest. In November of 2007, the Association began conducting services under consulting contracts for such services as air quality permits and safety plans.The effort has been so successful that demand has progressed outside the tree nut industry into other agricultural processing facilities, including vegetable dehydration facilities, tomato processing facilities, and wheat mills, as well as cotton gins in Arizona.It was determined by the new Board of Directors of WAPA, that WAPA would maintain the consulting services to provide offsetting income to help with the expenses of getting the new organization up and running.Today, WAPA provides for a long list of satisfied clients in the agricultural processing industry, by providing critical services such as air quality, safety, food safety, and environmental issues (Hazardous Materials Business Plan, Spill Prevention Control and Countermeasure Plans, etc.).